WHAT INFORMATION DO WE COLLECT?
We may process contact information that you provide to us for the purpose of opting into emails such as digests, newsletters, and activity notifications. This notification data may be processed for the purposes of sending you relevant information pertaining to our offerings or newsletters.
You can still view our websites if you choose to set your browser to refuse all cookies; however, you may need to keep certain cookies enabled in order to access certain features on the site.
While we initially we use session based cookies, upon receiving your consent we use persistent cookies which serve to let users stay logged in for a longer period of time even after the browser is closed. “Session-based” cookies last only while your browser is open and are then deleted. “Persistent” cookies last until you or your browser deletes them, or they expire.
While cookies do not typically contain any personally identifiable information, they may be linked to personal information we store about you including:-
Basic Information: Email and User Name. This data collected under basic information is only used to make a user’s unique identity.
Location Information: We require information about your signup and current location which we receive from your IP address or device settings, to securely and reliably setup and maintain your account and to optimally provide our services to you.
Site Usage data: In order to operate our services, we keep track of how you interact with links across our services. This includes links in emails we send you and links in the any other pages you click. This information may be used by the algorithm to serve promotional messages as per your usage.
We will only use your personal data in a fair and reasonable manner, and where we have a lawful reason to do so. Any Personal Data provided by you will not be considered as sensitive if it is freely available and /or accessible in the public domain.
Our use of your personal data depends on the purpose for which you interact with us and the services you wish to avail from the platform. We may process your Personal Information for the following purposes:
1. Delivery of Services:
We use this information so that we can better develop our relationship with you. The information we collect is used principally to provide you with the service(s) you have availed and to let you know about any other services or allied offers which may be of interest to you. Postal and e-mail address information, for example, enables communication about the services offered and ordered, as well as the proper provisioning and billing of those services.
For instance we use this information to:
- To maintain our Platform and enable you to avail the Services;
- To allow you to participate in interactive features of our Service when you choose to do so;
- To provide customer support;
- To monitor your usage of our Platform and Services;
- To maintain records and provide you with an efficient, safe and customized experience while using our services;
- To detect, prevent and address technical issues;
- To furnish your information to Service Providers to the extent necessary for delivering the relevant Services;
- To verify your identity and prevent fraud or other unauthorized or illegal activity;
- To fulfil any other purpose for which you may provide it;
For any other purpose with your consent.
2. Administrative Use:
Your personal information is used in various administrative aspects of our business operations. We may use personal information as follows; For instance we use this information to:
- To provide you with the services you request and to properly identify you when you contact us
- To bill and collect payments for services, to determine appropriate state and local payment of taxes and to protect our rights or property
- To carry out our obligations and enforce our rights arising from any contracts entered into between you and us
- To comply with applicable laws, rules, and regulations.
3. Analytics and Research:
We may use your data for analytical purposes to help us improve our platform and services by transmitting such information to reputable third-party analytics service providers.
We may use your personal information for the following purposes:
- To provide you with notices about your account and/or subscription, including expiration and renewal notices, email-instructions, etc.;
- To dispatch transaction-related communications such as welcome letters, billing reminders, and purchase confirmations;
- To notify you of any necessary information related to our Services, from time to time;
- To provide you with news, special offers and general information about other products, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information; and
- To notify you about changes to our Service.
We may share your personal data: (a) at your direction, with separate, specific notice to you, and with your consent; (b) with third-party service providers under appropriate confidentiality and data privacy obligations (for the purposes identified hereinbelow);
We may contract with third parties to contact you or offer services to you on our behalf. The categories of service providers and partners with whom we may share your data may include:
- Hosting/infrastructure/storage providers
- Payment processors
- Analysis tools providers
- Customer Support tools providers
- Marketing and email providers
- Internal communication tools providers
In certain instances, the third parties may require access to some of your personal information. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that such third-party service providers are obligated to protect the confidentiality of your Personal Information and that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law.
We do not allow our third-party service providers to use your personal information for their own purposes. We only permit them to process your personal information:
- for specified and stated purposes, and
- in accordance with our instructions.
In the event that DIGITAL DENTAL FORUM goes through a business transition, such as in a merger, divestiture, acquisition or asset sale, reorganization, restructuring, and/or in the event the ownership or control of our Platform changes, our members’ personal information will, in most instances, be part of the assets transferred. Members may be notified of any such business transition via e-mail and/or notice on the site.
- to our subsidiaries and affiliates;
- to fulfill the purpose for which you provide it;
- for any other purpose disclosed by us when you provide the information; and,
- with your consent in any other cases.
To protect against the loss, misuse and alteration of the information under our control, we have in place appropriate physical, electronic and managerial procedures. We limit access to your personal information to those employees, agents, contractors and other third parties only on an operational need to know basis. They will only process your personal information on our instructions and are bound by contractual confidentiality obligations and may be liable to face disciplinary action or termination for failure to meet these obligations.
We maintain strong security safeguards to ensure the security and confidentiality of Your information, protect against any anticipated threats to the security of your Personal Information, protect against unauthorized access to your information, and ensure the proper disposal of your Personal Information. We have adopted a comprehensive security policy that complies with laws and regulations and reflects industry standards. We have in place appropriate safeguards and security measures to protect the personal data you provide on this Platform against accidental or any other unlawful forms of processing.
Our security policy requires us to consistently monitor the risk of any threats to the administrative, technical, and physical safeguards we have put in place to protect your information. The safeguards include, at a minimum, firewalls and data encryption and restricting access to your Personal Information only to those employees who have a need to know such information to carry on our operations. These safeguards are reviewed and adjusted periodically based on ongoing risk assessments.
We review our information collection, storage and processing practices, including physical security measures, to guard against unauthorized access to systems, from time to time.
Although we will endeavour to safeguard the confidentiality of your personally identifiable information and follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it, transmissions made by means of the Internet cannot be made absolutely secure. By using this site, you agree that we will have no liability for disclosure of your information due to errors in transmission or unauthorized acts of third parties. You are advised to take suitable precautions when transmitting to us data via the internet.
The services offered on the website, webpages etc. are intended for general audiences – we do not seek through our sites or Services to gather personal data from or about persons that are minors (i.e., not the age of majority). If you inform us or we are otherwise made aware that we have unintentionally received personal data from a minor, we will delete the information from our records.
You are always in control of your information and are under no compulsion to disclose your personal information. However, please be aware in mind that if you don’t give us certain personal information, you may be unable to avail of our services or access the platform.
You have the right to withdraw your consent to the use of your data, at any time.
To withdraw your consent for our use of your personal data please contact us at _________________________ and submit a request for deletion of your data from our systems. Although, deletion of Data is subject to reasonable limitations and such withdrawal of consent to use your data may limit our ability to provide services to you.
To withdraw your consent to receiving promotional emails from our end, please speak with a member of our team or use the unsubscribe function in any e-mail we send.
We will only keep your personal information for as long as necessary to fulfil the purposes for which we collected it. Provided that, in the case of certain kinds of data we will retain it for as long as we have your permission to keep it.
We may also need to keep it for other purposes including for satisfying any legal, accounting, or reporting requirements.
In any event, we will conduct an annual review to ascertain whether we need to keep your data. Your data will be deleted if we no longer need it in accordance with the terms of our Data Retention Policy.
You can directly approach us to correct, amend, or delete inaccurate data by contacting our Support team at ___________________________.
It is also important to us that the personal information we hold about you is accurate and current. Therefore, please keep us updated of changes in your personal information by communicating the same to our team.
DIGITAL DENTAL FORUM may update this policy from time to time. We will notify you about significant changes in the way we treat personal information by sending a notice to your email address or by placing a prominent notice on our site.
Any grievance relating to illegal use, abuse, or complaint regarding your information related to our services may be reported to our Support Team at email@example.com
If you would like to contact us for any reason regarding our privacy practices, please call, write, or email us at the following address:
E- Mail: firstname.lastname@example.org
Postal Address: ROOM NO. 1, “B” BLOCK, CUSROW BAUG, SHAHID BHAGAT SINGH ROAD, COLABA, MUMBAI, 400001